iTag Smiles is one of the most powerful apps built for the iPad. This app has the potential to save your studio countless hours of production time with on site subject identification, and same day proofing. iTag Smiles lets you add individual names to group photos from your iPad. It’s ‘touch-screen easy. Our app eliminates back-and-forth emails or hand-written lists to verify the names of people in a group photos. Teachers and coaches are done in minutes! Follow the instructions below to set up your app and to learn some of the finer points of what we have built into iTag Smiles. Investing a bit of time in setting this app up and getting familiar with it before photographing on-site is critical. Please don’t try to upload the app the day of a shoot and just wing it… It won’t be pretty.

What you need to get started

1a. iTunes account/Apple ID – Click Here to Sign Up

1b. Box – Click Here to Sign Up OR iCloud – Click Here to Sign Up

1c. iTag Smiles account – Click Here to Sign Up

 

Setting up iTag Smiles on the iPad

2a. Open the App store. In the top right corner search bar type in “iTag Smiles” (Don’t forget the space!)

2b. Tap the “$19.99” purchase button. Then tap the green BUY button.

2c. Now the app is on the iPad. Now tapthe app icon to open it. Tap the settings button in the top right corner of the screen and sign in.

2d. Tap “Cloud Storage Provider” a popup will appear. Choose which works best. Our newest update offers two different types of cloud storage, Box and Apple’s iCloud Drive. Select which service you want to use before moving any further.

 

3e. Credits can be purchased in App on the settings page in small quantities.  Most customers will purchase their credits through their account in iTag Smiles. Credits purchased through iTag Smiles will be shared across all iPads that are signed in to your studios iTag Smiles account.

  1. Purchase up to 25 credits in the app (If you are going to use 25+ credits, please proceed to the credit store online at itagsmiles.com/register)

CSV Setup – Data

4a. To create a job in iTag Smiles, a CSV file is needed (What is a CSV?). iTag Smiles will import the CSV to create individual groups based on the information in the provided CSV file.

4b. Create a CSV file for the event using Excel or something similar. The CSV file must be set up exactly as described below. CSV files don’t allow for punctuation so make sure the CSV only has letters or numbers in it. The title of the CSV will show as the header text.

4c. Column A  (Group Name) will appear as the title of the footer for each group. (ie. Mrs. Smith’s 4th Grade) Every change in this column (Mrs. Smith’s 4th grade changed to Mr. Wright from row 5 to 6) will make a new group for this job in iTag Smiles.

Column B will always be the first name for your subjects. (Even if you try to name that column “last Name” it will still show in iTag as the first name.)

Column C will always be the last name for your subjects.

Column D This column is optional. You can use the subject ID here if you opt to use some of the powerful reporting features you get when you export your finished files after your shoot.

4d. Save the Excel file as a CSV. Load the CSV file to your iCloud/Box account using a browser on the computer.

Creating A New Job

5a. Tap (add new job) at the top right of the “Jobs page” to create a new job from the .CSV file previously uploaded.

5b. Locate and select the .CSV file. The app will automatically create the job. It will appear as the title of the .CSV file uploaded.

5c. Swipe left on the job and tap the green edit button.

A.- The .CSV title will show as the Title on the header.

B.- Modify your Header Font Settings

C.- Modify your Footer Font Settings

D.- Toggle on or off the Header text

E- Select the row order preference. Front to back or back to front.

F- Import a Background photo from the iCloud Drive. The background artwork can be customized. The background art is 3938px wide x 2813px tall.

 

Verify Job Data

6a. Double-check the accuracy of your data file. Your new job will be listed on the Jobs page. At the end of the job name you will see a set of numbers. These indicate how many groups you have for that job and how many groups have been marked as completed for that group. If you have 20 groups in your job but this only shows 6 you will want to check your data file. If your CSV file has non-CSV characters your file will not be complete. You will want to clean up any errors in your CSV and re-upload this job. To delete a bad upload simply swipe left on the job name and you can delete.

If your job shows the correct number of groups to process you should open that job to review your group names. You will also se a counter next to each group name. This references how many subjects you have for each group and how many people have been tagged from that list.

 

Three On-Site Workflows to Choose From:

 Tethered Workflow – SD Workflow – Row Text File Only Workflow

Tethered Workflow ( Best for creating finished images while on-site)

7ai. Capture a few images of the group using a camera.

7aii. Using a mini-USB cord and an Apple USB-Lightening adapter, plug the camera into the iPad. The iPad’s native photo app will read the memory card inside the camera and should automatically open.

7aiii. Using the Photos app on the iPad select a favorite image for that group.

7aiv. In iTag Smiles, on the jobs screen, tap on the name of the group that was just photographed. Import the favorited photo from the camera roll, by tapping “Import Photo from Camera Roll.” It’s easy to select the image because it will be the last image in the favorites folder.

 

7av. Crop and rotate the image using two fingers. There are other useful tools on this page for making additional changes or fixes if needed but they typical workflow is to crop the photo on this screen and then hit Next at the top right corner.

 

7avi. Apples iOS helps find about 90% of the faces. Tap on any faces that don’t have a blue circle around the face. All subjects to be identified with a face frame. Tap Next at the top right corner after all faces have been tagged.

7avii. Swipe a finger across a row of faces and identify row 1, 2, 3…Etc. Each row is represented in a different color circle to show which row the subjects will be identified in. When this is finished tap next.

 

7aviii. A list of subject names will popover. Select the name for the identified subject. The popover will disappear and the face frame will now be shaded grey. Do this for all the subjects in the photo. Modify names if needed by swiping left on a subject name. All names will appear in the footer, where the face frame is located.

7ix. Confirm the accuracy of the image with the teacher or coach for the group. Confirm photo is complete on popup window. The image is now saved to the image processing page. This will automatically send the app back to the group listing page so the next group can be started. Repeat steps 7ai-7ix for the groups in the job.

7x. Tap the icon at the top right corner of iTag Smiles. The processing page will appear. Buy Credits to process the group images. The job is ready to upload to Box or iCloud. The .zip that is being uploaded to the cloud storage provider has 4 folders:

Folder 1: CSV — file for each group uploaded (Download our macro for easy consolidation) These .CSV files include: Edited Group Name, Edited First Name, Edited Last Name, Not Pictured, Not in Group, and Manually added.

Folder 2: Footer Text – a text file is provided for each group processed. This is the file to use if the studio has its own group template via photoshop or dp2 software.

Principal Jane Snow – Mrs. Bisbal – Fourth Grade

Back Row: Mrs. Smith , Alejandro Rodriguez, Grace Garcia, Gregory Smith, Aubr Kallus

Middle Row: Jazmine Bondoc, Erick Becerra Gastelum, Keiri Boyle, Beau Ryals, Caiden Smith

Front Row: Isaiah Green, Jayden Robinson, Jason Clark Parlero, Daniela Toirac, Kathrena Morgan

Folder 3: Images – These files are the rendered JPG’s originally uploaded into iTag Smiles. Great for editing and replacing the image in case editing is needed.

Folder 4: iTags – These files can be opened on any wifi connected iPads. These files are great for having to go back into a group, edit a name, and re-export the group image.

 

SD Workflow

7bi. Capture a few images of the group using a camera.

7bii. Plug the SD card into the Apple SD Carder Dongle. The iPad’s native photo app will read the memory card inside the camera and should automatically open.

7biii. Using the Photos app on the iPad select a favorite image for that group. (Don’t forget to put the SD card back in the camera when finished).

7biv. In iTag Smiles, on the jobs screen, tap on the name of the group that was just photographed. Import the favorite photo from the camera roll, by tapping “Import Photo from Camera Roll.” It’s easy to select the image because it will be the last image in the favorites folder.

7bv.  Crop and rotate the image using two fingers. There are other useful tools on this page for making additional changes or fixes if needed but they typical workflow is to crop the photo on this screen and then hit Next at the top right corner.

 

7bvi. Apples iOS helps find about 90% of the faces. Tap on any faces that don’t have a blue circle around the face. All subjects to be identified with a face frame. Tap Next at the top right corner after all faces have been tagged.

7bvii. Swipe a finger across a row of faces and identify row 1, 2, 3…Etc. Each row is represented in a different color circle to show which row the subjects will be identified in. When this is finished tap next.

7bviii. A list of subject names will popover. Select the name for the identified subject. The popover will disappear and the face frame will now be shaded grey. Do this for all the subjects in the photo. Modify names if needed by swiping left on a subject name. All names will appear in the footer, where the face frame is located.

7bix. Confirm the accuracy of the image with the teacher or coach for the group. Confirm photo is complete on pop-up window. The image is now saved to the image processing page. This will automatically send the app back to the group listing page so the next group can be started. Repeat steps for all additional groups.

7bx. Tap the Gear icon at the top right corner of iTag Smiles. The processing page will appear. Buy Credits to process the group images. The job is ready to upload to Box or iCloud. The .zip that is being uploaded to the cloud storage provider has 4 folders:

Folder 1: CSV — file for each group uploaded (Download our macro for easy consolidation) These .CSV files include: Edited Group Name, Edited First Name, Edited Last Name, Not Pictured, Not in Group, and Manually added.

Folder 2: Footer Text – a text file is provided for each group processed. This is the file to use if the studio has its own group template via photoshop or dp2 software.

Principal Jane Snow – Mrs. Bisbal – Fourth Grade

Back Row: Mrs. Smith , Alejandro Rodriguez, Grace Garcia, Gregory Smith, Aubr Kallus

Middle Row: Jazmine Bondoc, Erick Becerra Gastelum, Keiri Boyle, Beau Ryals, Caiden Smith

Front Row: Isaiah Green, Jayden Robinson, Jason Clark Parlero, Daniela Toirac, Kathrena Morgan

Folder 3: Images – These files are the rendered JPG’s originally uploaded into iTag Smiles. Great for editing and replacing the image in case editing is needed.

Folder 4: iTags – These files can be opened on any wifi connected iPads. These files are great for having to go back into a group, edit a name, and re-export the group image.

 

Row Text File Only Workflow

7ci. Capture an image with the local iPad camera app.

7cii. In iTag Smiles, on the jobs screen, tap on the name of the group that was just photographed. Import the favorite photo from the camera roll, by tapping “Import Photo from Camera Roll.” 

7ciii. Crop and rotate the image using two fingers. There are other useful tools on this page for making additional changes or fixes if needed but they typical workflow is to crop the photo on this screen and then hit Next at the top right corner.

7civ. Apples iOS helps find about 90% of the faces. Tap on any faces that don’t have a blue circle around the face. All subjects to be identified with a face frame. Tap Next at the top right corner after all faces have been tagged.

7cv. Swipe a finger across a row of faces and identify row 1, 2, 3…Etc. Each row is represented in a different color circle to show which row the subjects will be identified in. When this is finished tap next

7cvi. A list of subject names will popover. Select the name for the identified subject. The popover will disappear and the face frame will now be shaded grey. Do this for all the subjects in the photo. Modify names if needed by swiping left on a subject name. All names will appear in the footer, where the face frame is located.

7cvii. Confirm the accuracy of the image with the teacher or coach for the group. Confirm photo is complete on pop-up window. The image is now saved to the image processing page. This will automatically send the app back to the group listing page so the next group can be started. Repeat steps for all other groups.

7cviii. Tap the Gear icon at the top right corner of iTag Smiles. The processing page will appear. Buy Credits to process the group images. The job is ready to upload to Box or iCloud.

7ix. Download the .itag file to the desktop and open it. 

 7x.    Open the ” Row text” folder and copy the text.